Head of Finance – 5* Luxury Private Members Club Mayfair

Head of Finance – 5* Luxury Private Members Club Mayfair

Financial Management, Venue, Private Clubs & Business Centres

Central London, West London

The Role


The Head of Finance is responsible for all aspects of finance, including overseeing human resources administration and I.T. coordination within the Club. The Head of Finance will lead, direct and motivate staff, ensuring that departmental standards are maintained at all times, in order to provide the highest possible quality of service to Club Members and their guests.

This is a highly strategic role, working closely with and proactively advising the Club Secretary and making recommendations on strategic financial matters to constantly drive positive changes, thus improving bottom line profit for the Club, through effective systems, processes, controls and effective management.


The Candidate


The Head of Finance will be ambitious and proactive and the ideal candidate would be able to lead the finance department strongly and effectively whilst also being able to interact sensitively and constructively with the staff and members. The ideal candidate will have had experience of the hotel trade, or of another Club. S/he will be qualified to ACA/ACCA standard or QBE and will have full experience in developing financial systems and controls in a service industry. Particular characteristics are as follows:


  • A visionary, strategic and experienced person with a proven track record in financial management at a senior level in an organisation of similar complexity and scale
  • Stature, intellect, presence and good humour with outstanding people and communication skills, being tactful and diplomatic and able to motivate, lead and inspire the accounts team


Specific Duties and Responsibilities


  • Ensure, in close cooperation with the Club Secretary and the Committee that an appropriate financial policy framework is in place to guide the Club’s decision making
  • To be responsible for all financial practices across all areas of the Club
  • Full Management of accounting and development of controls to prevent fraud or theft from occurring
  • Ensure the appropriateness of the key figures included in the Club’s medium term financial plan and annual budget proposals. Provide advice to senior Management colleagues and Committee Members on these matters
  • Contribute to the preparation of the Club’s strategic plan. Prepare the annual budget and forecasts
  • Advise the Club Secretary on major financial issues which arise and which are outside the agreed boundaries of Management authority; for example, a contract for service provision or agreement
  • Service the Club’s audit process and be able to answer any discrepancies as and when they arise
  • Maintain regular liaison with the Club Secretary on all areas of finance, HR and IT
  • Maintain records to meet legal and tax requirements and to measure both the inputs and the outcomes of the Club’s operations. Provide accounting services for use by managers in planning and controlling the work of the Club. This includes financial accounting, Management accounting, forecasting, and budgeting and control systems
  • Plan and manage cash flow and transfers to and from reserves
  • Maintain contact with HMRC, pension advisers, auditors and any other regulators as required
  • Act as the leading interface between Management and Club Secretary on financial matters
  • Timely preparation and presentation of the daily sales report, month-end and year-end accounts, including financial and trading statements, cash flow and consolidated figures
  • Preparation of annual audit pack and close liaison in the timely presentation of the annual accounts
  • Liaison with Members in respect of their various accounts and subscriptions, ensuring the timely dispatch of renewal notices, invoices and recovery of all monies due
  • Work closely with designated banking institutions, advising the Club Secretary as to the timing and placement of monies on deposit to earn the best returns
  • Responsible for ensuring that the Membership database is correct, liaising with Members in respect of their financial and contact details
  • Responsible for ensuring that POS system information is accurate and up to date. Ensuring that end of day cashiering is undertaken correctly, resolving any issues arising at the earliest opportunity
  • Responsible for ensuring that Front of House room rates are correct, that the Night Audit is set up to run automatically and that the Front of House staff know how to run a Night Audit manually. Reviewing the check in procedure for Guest and Reciprocal Members and maintenance of records completed by the same. Ensuring that the Cancellation Policy is being implemented and Members are charged correctly
  • Overseeing all suppliers’ invoices, liaising as required to ascertain their validity and accuracy as well as ensuring that they are paid in a timely fashion
  • Overseeing the Monthly, quarterly and annual Inventory checks by the Independent Stock-takers, ensuring that all stock is accounted for and correctly recorded and that any discrepancies are investigated and explained
  • Lead and direct the Accounts office team to ensure the smooth and efficient running of the Accounts office, advising on training requirements for improved motivation and attention to detail
  • To ensure the appearance of all Accounts staff is smart and appropriate to the occasion
  • Maintain effective systems that are considered structured and organised at all times
  • Enrolment of entitled Members of staff within the Group Personal Pension Scheme, ensuring timely payment of contributions and the updating of records as and when required


Salary and Benefits


  • Salary in the region of £65,000
  • Plus benefits





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